The Woods Hole Oceanographic Institution is seeking a Director of Facilities who will be responsible for the strategic management and oversight of the Institution’s physical plant, material handling, shop services, security, grounds maintenance, utilities, and custodial services. This is a regular full-time position offering a competitive salary and benefits package.
JOB SUMMARY:
Reporting to the CFO/Vice President of Finance and Administration, the successful candidate must possess excellent verbal and written communication skills, and be able to interact effectively and professionally with a diverse group of internal and external constituencies, including federal, state, and local officials. He or she will be responsible for directing and managing multiple projects including, but not limited to, the maintenance of facilities, HVAC systems, grounds, and utility systems.
· Establishes strategic goals for facilities reflecting the mission and vision of the Institution
· Creates and develops an effective team to manage and maintain various operations and services
· Develops, implements and administers facilities’ policies, processes, and procedures. Responsible for statutory regulation compliance and other applicable adopted guidelines
· Directs services and activities including maintenance of facilities, structures, HVAC systems, equipment, grounds, and utility systems. This involves design, estimating, budget preparation, development of written specifications, solicitation of bids, coordination and supervision of work
· Establishes contacts and directs efforts of contractors, engineers, and consultants engaged in Institution facilities projects
· Develops plans for utilizing the Institution’s space/facilities in order to improve efficiency of operations and appropriate physical alignment of scientific and administrative functions
· Develops plans to improve and maintain industry leading sustainability programs – utilities, waste, facilities
· Develops and maintains CAD files setting forth the current configuration and arrangement of the Institution’s facility, usage documentation for all space, and records of the amount of square footage assigned to all functions
· Negotiates leases with various interests utilizing Institution property; monitors real estate taxes and initiates abatements, adjustments, and modifications with Town Officials
· Represents the Institution at various Town hearings and meetings pertaining to Institution facilities, property, and other interests
· Responsible for coordinating systems to identify, forecast, and manage deferred maintenance needs, planned preventive maintenance, and routine maintenance
· Responsible for coordinating housekeeping and grounds maintenance that meets high standards
· Oversees facilities capital planning and improvements; works with other senior management and stakeholders to develop, coordinate, and complete capital projects, ensuring that program needs are fulfilled and in compliance
· Presents budget requests and forecasts for capital planning and replacement, construction, renovation, maintenance, housekeeping, and security
· Prepares and presents facility reports; directly responsible for balancing work load demands within budget availability
· Develops and manages both capital and operating budgets for all assigned functions
· With the assistance of the Night Services Supervisor, oversees the Institution’s security operations. Ensures that the Institution’s system of keys and locks is maintained, security manuals are current, and appropriate emergency procedures relating to the failure of essential equipment (e.g. freezers, cold rooms, etc) are in place and followed
· With the assistance of the Distribution Manager, oversees general services function ensuring efficiency in mail, courier, shipping and receiving, and other special services functions
Exceptional management skills are imperative to lead a team of trade professionals in performing at the highest level. In addition to internal staff, this position is responsible for establishing partnerships and directing the efforts of contractors, engineers, and consultants engaged in Institution facilities projects.
Must possess strong program management skills with the ability to oversee facilities capital planning and improvement initiatives, ensuring successful budgeting and scheduling outcomes; as well as ensuring all federal, state, and local compliance requirements are met.
Must have a strategic focus and proven capability reflected through demonstrated success in managing a multi-function unit in a research facility with labs and docks, in addition to leadership skills and experience in a variety of areas including: facility services, budget administration, and personnel management.
Must be able to work under pressure to meet deadlines and manage multiple and competing priorities. Must be able to meet a flexible work schedule including evenings and weekends when necessary, and be available for emergencies.
EDUCATION DESIRED:
Degree in engineering, architecture, or construction management with a minimum of ten (10) years experience managing a facilities division at a senior level; or equivalent combination of education and experience. Experience with integrated workplace management systems (IWMS) and computer-aided facility management systems (CAFM), Adobe Acrobat, and AutoCAD. Must have a high degree of computer literacy and be skilled in the use of Microsoft Office products.
WHOI is a member of the Higher Education Recruitment Consortium (HERC). We are sensitive to the issues of dual career candidates and we will work with applicants to address them. Please visit HERC - for more information.
WHOI is an Affirmative Action/Equal Opportunity Employer M/F/D/V. Applications are reviewed confidentially
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