HR&OD Executive Assistant (2024-60)

Permanent Full-Time

Hybrid

Dublin City, County Dublin, Ireland

Job Details

Job Purpose: 
Works with OD Team and internal stakeholders to support individual, team and organisation wide initiatives in the areas of learning and development, engagement and effectiveness.

Key Tasks: 
Onboarding –
  • Manages the day one experience for new joiners and ensure best practice handover to the relevant manager.
  • Manage the quarterly strategic induction process to maximise positive employee experience across day one in our Dublin HQ and the two-day regional familiarisation.
Learning & Development –
  • Supports Learning Academy delivery through effective scheduling, promotion, coordination, monitoring, evaluation and effective reporting of training initiatives by maintaining relevant data on the management information system (MIS)
  • Support OD Executive in all aspects of the Tuition Aid process from capturing data from the performance and development system, communicating outcomes and administration around financing and completions.
Performance & Effectiveness –
  • Manages the probation review process for all new joiners, ensuring manager and employee completion.
  • Supports the annual Performance and Development process through provision of systems support, communication, monitoring and production of reports for the performance and development review boards.
  • Supports the OD executive and external suppliers in the delivery of IDA Mentoring and coaching programmes.
Communications -
  • Manages the learning email box and communicates effectively with internal stakeholders and suppliers.
  • Liaises with all specialists within HR&OD team to bring together relevant and engaging content for the monthly HR&OD newsletter to all staff.
  • Prepares the monthly HR&OD report for circulation to the Management Committee.
Employee Engagement -
  • Assists OD Executive and relevant supplier in preparing for and executing the Employee Survey.
  • Supports OD Executive in coordination of post survey interventions.
Early Careers –
  • Supports the IDA Graduate programme Lead in the coordination of graduate programme rotations and events.
  • Plays active role in the graduate recruitment process to include supporting delivery of multiple assessment centres.
HR Systems –
  • Active role in implementation and roll out of LMS (Learning Management System) and TMS (Talent Management System)
  • Maintains and validates data on the LMS and TMS.
HR Operations –
  • Supports recruitment competitions at level B as required.
  • Provides cover support for HR Operations level B as required.
Competencies  
Communications & Personal Effectiveness,
Client Focused Relationship Building,
Negotiation & influencing,
Project Management,
Networking,
Knowledge.

ADDITIONAL REQUIREMENTS: 
  • Ability to work well under pressure, flexibly as a member of a team and independently on own initiative in terms of time worked and tasks undertaken. 
  • A relevant third level business/HR related degree recognised on the National Qualification Framework is desirable.  
  • This role will require limited domestic travel and flexible working hours. 
  • Experience in the area HR is preferable but not essential
  • Excellent IT skills in areas of PowerPoint, Word and Excel
  • Absolute confidentiality and discretion will be expected.
Salary Scale:
€25,549 to €43,098 per annum contributory superannuation.
Rising by long service increments to €44,382 (after 3 years satisfactory service at the maximum of the range)
Closing Date: 20th May 2024