Executive Assistant - Corporate Strategy & Planning Division (2024-97)

Permanent

Hybrid

Dublin City, County Dublin, Ireland

Job Details

Job Purpose:
This Executive Assistant role reports directly to the Manager in the Corporate Strategy and Planning Division and will have responsibility for organising key set piece events for the organisation and providing research and administrative support for the Corporate Strategy & Planning team.  The role requires extensive collaboration with senior stakeholders within and outside IDA, requiring accuracy, effective communication, and organisational skills. This vacancy presents an opportunity for the successful candidate to gain significant knowledge of how IDA functions across a variety of interesting projects.


Key Tasks:

•    Provide administrative support to the Divisional Manager of Corporate Strategy, Planning and Strategic Policy.

•    Manage the logistics of key events part of annual work programme and ad-hoc meetings as they arise.

•    Provide administrative support to the Corporate Strategy & Planning team.

•    Manage procurement processes and support Department Manager in budget management.

•    Provide support to the development of research & analysis by the team (e.g., competitor analysis, investment briefs).

•    Provide a timely and professional response to data queries from across the organisation.

•    Undertake a wide variety of research work for inclusion in presentations and reports and committee documents.

•    To ensure dignity, respect and equality are applied within and outside the Organisation and that a work life balance is supported as much as possible in the workplace. 

•    To undertake continuous learning and development through informal and formal learning and participation in the Performance Management and Development Review Process. 

•    To demonstrate flexibility in undertaking additional tasks that can arise or are assigned to this role.

•    Ensure that IDA’s values of People, Professionalism, Passion for Performance and Public Service are always upheld.

Key Competencies
  • Project Management 
  • Communications & Personal Effectiveness
  • Knowledge of the Business
  • Networking
  • Creativity and Innovation
Additional Requirements:
  • A relevant third level business/sector related qualification is desirable or working towards higher education.
  • Excellent project management skills and attention to detail.
  • Ability to work well under pressure, to meet tight deadlines and to work flexibly and independently on own initiative.
  • Strong Microsoft PowerPoint and Excel skills.
  • A full current driving license is preferred.
  • Ongoing flexibility and interest in career progression and development via opportunities, which may arise in IDA’s offices throughout Ireland and Overseas.
Salary Scale:
€25,804 to €43,529 per annum contributory superannuation. 
Rising by long service increments to €44,826 (after 3 years satisfactory service at the maximum of the range 

Closing date: 8th October 2024

IDA Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce. 
We encourage you to reach out to us directly at should you require assistance or reasonable accommodation during the recruitment process with IDA Ireland.