Finance Co-Ordinator - EU Funded Programmes (COG3SIE29)

Contract - Fixed Term

Social Inclusion and Employment

All of Ireland

Job Details

Role Requirements 
 
Role Requirement 1
Operational Financial Management
 
  • Ensure all necessary human and business processes and system resources are in place, managed and developed.
  • Operational management of the financial payment and reporting processes for SI&E programmes.
  • Develop and drive efficiencies of the financial reporting and payments process for SI&E programmes.
  • Ensure that all financial payment and reporting systems of programmes are up to date and fit for purpose.
  • Overseeing and ensuring effective financial case management is undertaken by their finance team.
  • Provide supports to funders for their relevant programmes including EU programmes.
  • Quality Control – oversight of data quality and validity; responsible for liaising with the finance manager where quality issues are identified.
  • Develop and amendment of financial procedures to ensure that all SI&E finance staff have clear direction on the tasks they must complete.
  • Input into the financial management aspects of the application and appraisal process.
  • Input into pre-contracting and post contracting processes that relate to financial pre-contract and pre-payment conditions. 
  • Input into financial elements of the programme requirements/operations manuals.
  • Input into providing support and training materials for grantees.
  • Participation in training for grantees as required.
  • Input into the BRS and FRS of ICT Systems for financial reporting systems.
  • Leading out on the UAT of the financial management aspects of Pobal ICT systems


Role Requirement 2
Internal and External financial reporting
 
  • Analysis of relevant and up to date financial data to inform decision making at management level.
  • Assist in the preparation of cash flow projections and other financial reports to enable the draw down of funds from the relevant funder.
  • Responsible for the preparation of financial reports for both internal and external use within required timelines.
  • This includes reconciliation of monthly Management Accounts and preparation of monthly programme reports.
  • Responsible for the completion of debtor management processes and the accurate decommittal of grantee funds as appropriate.
  • Assist the finance manager in identifying and developing options to mitigate programme financial risk.
  • Assist the finance manager with responses to funder queries and Parliamentary Questions (PQs).

Role Requirement 3
People Management
 
  • Manage assigned staff, ensuring they are equipped with a clear understanding of requirements and expectations; are developed, supported, performance managed and valued as Pobal employees and as representatives of Pobal. 
  • Lead with an agile mind-set, focused on problem solving through creative solutions, and thrive in a fast paced, high growth environment.
  • Ensure good individual and team management structures are in place to support performance/staff management and development (1-2-1’s, PEP’s, Talentevo, Pobaltime, Blended Working Policy, Flexi time and all other relevant HR policies) - Ensure that all staff adhere to all standards and procedures.
  • Delegate work and ensure effective relationships in a team-working context.
  • Work in collaboration with unit manager to ensure the correct team resources are in the right place, at the right time.
 
Role Requirement 4
Stakeholder Management  
 
  • Establish effective relationships around Pobal’s engagement model and ensure the necessary structures and agreement are in place with relevant business units and directorates as appropriate, and their managers.
  • Develop and manage effective relationships with external stakeholder, Departments and with key organisations to ensure coordination of supports to service
  • Liaise with Internal and external auditors, i.e. CAR, Comptroller & Auditor General (C&AG), Department Auditors etc.
  • Any other duties within the general requirement of this job description which may be required from time to time

Required Experience
 
  • 3 years minimum experience in financial management and reporting.
  • Proven experience of monitoring, tracking and analysing financial data to inform management decision making.
  • Proven experience in providing financial reports to management and external stakeholders, i.e. funders
  • Proficient in MS packages e.g. Word, Excel, Outlook, financial accounting systems, SharePoint portals
 
Qualifications 
 
  • Professional recognised accounting qualification or to be part qualified or Relevant Third Level qualification (e.g., Degree) or equivalent is desirable.

View Full Job Description here