PDU Development Co-Ordinator - EU Funded Programmes (COG3SIE28)

Contract - Fixed Term

Social Inclusion and Employment

All of Ireland

Job Details

Role Requirements 
 
Role Requirement 1
Programme Management, Planning and Implementation
 
  • Deliver commitments in the Programmes of Work as agreed with funders, from initial scoping to project closure, in a consistent, well understood, and transparent manner.
  • Manage assigned programmes including delivery of Programmes of work, operational planning and delivery management, ongoing reporting against outcomes and indicators, risk management, programme review and ongoing development.
  • Lead the operational design ensuring all materials, documents and systems are in line with the programme specification and/or Programme of Work.
  • Develop and manage a robust case management system to track the progress and outcomes of the programme. 
  • Maintain proactive, targeted and effective tools, services and supports (including financial supports in conjunction with the finance unit). Such tool and services should facilitate the delivery of effective projects and best practice.
  • Report on programme progress
  • Coordinate and design approaches that address implementation risks, issues and opportunities. 
  • Provide advice and information on operation and case management issues to other part of Pobal and/or the sponsoring Department when required.
  • Support the Manager with appropriate resource allocation across programmes and manage prioritisation of work streams as and when necessary.
  • Agree appropriate communications strategies in collaboration with the Pobal Communications Directorate and other Managing Authorities/ stakeholders.
  • Implement, develop, and deliver communications to enable organisations to access EU programmes and deliver successful projects adhering to the EU Communications regulations for each programme.

Role Requirement 2
Application, Appraisal, Case and Contract/ Case Management
 
  • Design and produce application materials translating programme information into clear, succinct formats using the principles of plain English, ensuring adherence to the EU programme regulations and that requested information is aligned with the appraisal/ assessment and monitoring framework requirements.
  • Create and deliver a variety of pre-application support information and events.
  • Design and agree appraisal/ assessment processes in line with the criteria of the programme.
  • Carry out assessments/ appraisals on applications ensuring a robust and proportionate assessment and that funds are targeted in line with the programme design and programmes of work.
  • Coordinate the review process when required and carry out reviews on completed appraisals.
  • Coordinate and take responsibility for drafting project contracts translating conditions and details emanating from the appraisal process into individual contracts/ Letters of Offer.
  • Coordinate and take responsibility for managing contract changes within a portfolio of assigned projects.
  • Coordinate the translation and implementation of Simplified Cost Options (SCOs) and associated monitoring and milestone frameworks as appropriate.
  • Carry out verifications of SCOs and sign off on progress reports including evidence of milestones as agreed in the Letter of Offer/ Contract.
  • Manage and carry out appeals in line with the agreed appeals process.
  • Coordinate the development of clear and focused case management and support strategies to include post application/ new entrant induction and training, financial and progress report training, attaining outputs/ indicators and milestone training, EU project communications training.
  • Deliver case management supports to projects under each programme according to the programme of work.
  • Provide structured capacity-building and coaching programmes, including workshops, peer learning, and one-to-one mentoring sessions to existing grantees where required in the POW.
  • Support the integration of new technologies and innovative practices that improve operational efficiency and social impact.
  • Maintain and grow a culture of continuous learning and improvement in the team ensuring that the service model applied is adaptable and meets changing requirements and contexts.
  • Take ownership of the escalation and categorisation process that is in place and proactively manage to ensure excellence in project management.

Role Requirement 3
People Management
 
  • Manage assigned staff, ensuring they are equipped with a clear understanding of requirements and expectations; are developed, supported, performance managed and valued as Pobal employees and as representatives of Pobal.
  • Lead with an agile mind-set, focused on problem solving through creative solutions, and thrive in a fast paced, high growth environment.
  • Ensure good individual and team management structures are in place to support performance/staff management and development (1-2-1’s, PEP’s, Talentevo, Pobaltime, Blended Working Policy, Flexi time and all other relevant HR policies)
  • Ensure that all staff adhere to all standards and procedures.
  • Delegate work and ensure effective relationships in a team-working context.
  • Work in collaboration with unit manager to ensure the correct team resources are in the right place, at the right time.
 
Role Requirement 4
Stakeholder Management  
 
  • Establish and manage key internal relationships to ensure the necessary structures and agreements are in place with relevant business units and directorates as appropriate, and their managers.
  • Develop and manage effective relationships with external stakeholder, Departments and with key organisations to ensure coordination of supports to services and building trust and accountability within these connections.
  • Collaborate and contribute to the development of Tender Specifications if required.
  • Liaise with external partners and/or delivery agents and oversee the day-to-day delivery of any outsourced work deliverables.

Required Experience
 
  • Minimum of 5 years of professional work experience, preferably with knowledge or a background in the community and voluntary sector and EU programmes.
  • Subject matter knowledge and/or experience of either of the current EU Unit programmes: (currently-peace and reconciliation, climate action/ change, labour market activation.)
  • Experience of managing projects from inception to completion, with an ability to prioritise and synthesise information in an analytical and systematic manner.
  • Excellent communication, organisational, and interpersonal skills.
  • Ability to work collaboratively with diverse stakeholders.
  • Experience of operating consistently in a changing environment at an optimal level. 
  • Highly Proficient in use of MS packages e.g. Word, Excel, Outlook, Project, PowerPoint; Microsoft Dynamics CRM; SharePoint applications and portals. 
 
Qualifications 
 
  • Relevant Third Level qualification (e.g., Degree) or equivalent is desirable.
  • Drivers licence & provision of car for business purposes is desirable.

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