Tallaght, County Dublin, Ireland
Job Title: Grade IV - HR Administrator
Reference No: 09.029 (2026)
Department / Directorate: Human Resources Department / Human Resources Directorate
Reports to: Department Manager or Deputy
Tallaght University Hospital (TUH) is one of Ireland’s largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 4,000 people on staff and more than 63 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is a designated trauma unit incorporating the National Pelvic and Acetabular Unit, a regional Urology Centre and the second largest provider of renal dialysis services in the country.
One of the two main academic teaching hospitals of Trinity College Dublin - TUH specialise in the training and professional development of staff in areas such as Medicine, Nursing, Health and Social Care Professionals. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.
The Hospital is an exciting and dynamic place to work, in the midst of implementing a new hospital strategy, the team have already delivered on the opening of a new Renal Dialysis unit, Reeves Day Surgery Centre, a step down facility in the community, a new ICU and the development of a supraregional Endometriosis Service. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.
TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values – for patients, their families, our community and staff are:
- Collaborate – together and with our academic and care partners
- Achieve – our goals, positive outcomes and wellbeing
- Respect – for patients, each other and our environment
- Equity – for patients and staff
At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.
A full overview of TUH is available on www.tuh.ie/about us
Purpose of the Role:
The Administration Assistant, Grade IV will work as part of the Human Resources team and will be responsible for assisting with administration duties relating to the department.
Overview of Role:
Key Duties and Responsibilities
General Duties:
- Provide efficient general administrative support to the designated area, within the overall HR Department
- Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner
- Deal with telephone queries relating to the department function
- Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.
HR Talent Acquisition Duties:
Assist with the end to end Recruitment process which includes:
- Review candidate manager for expiry date for positions advertised
- Complete shortlisting sheet and send to Line Managers with candidate CVs
- Invite successful candidates to interview / decline unsuccessful candidates
- Prepare interview day paperwork
- Send interview outcomes through candidate manager system
- Review shared inbox on a daily basis and action as appropriate
- Scan interview paperwork and save to the relevant competition folder
- Process Garda Vetting requests via the E-Vetting system online
- Assist in the preparation of contracts of employment for all staff appointed, promoted from the Recruitment process
- Process work permits for overseas candidates
- Raise requisitions through SAP
- Other duties that may be assigned from time to time
HR Business Services Duties:
Assist with the day to day functions of the HR Business Services division which includes:
- Maintain the CORE Time & Attendance system in an accurate and timely manner, including data entry and reporting
- Assist in the preparation of all documentation relating to the payroll, including completing relevant payroll forms
- Support the movement of staff on SAP system to include set ups, changes and terminations into SAP payroll system
- Process SharePoint forms in a timely manner within your own Directorates
- Monitor and resolve queries within own area from the share mailbox
- Attendance Management: Review staff entitlements and issue communications in relation to changes in pay (i.e. half pay and zero pay as appropriate)
- Create and distribute weekly starter and leavers report
- Ensure that contracts of employment and relevant documentation are issued promptly to Staff recruited, promoted and appointed to the Hospital
- Review compliance reports on a monthly basis including contract end reports, recoupments
- Deal with queries regarding all statutory leave e.g. sick leave, parental leave, maternity leave
- Advise Managers and Employees regarding all TUH policies
- Completing verification of service letters for current and former staff
- Liaising with other public service bodies in relation to pension queries
- Provide administration support to the Pensions division
HR Medical Division duties:
Assist with the day to day functions of the HR Medical Division which includes:
- Assist with the maintenance of HR Systems such as SAP HR and CORE Time & Attendance system in an accurate and timely manner, including data entry and reporting
- Assist in the preparation of all documentation relating to recruitment and payroll for Medical Staff, including the completion of all relevant payroll forms
- Assisting with pre-employment compliance requirements for Doctors recruited to the Hospital
- Assist in the maintenance of the Staff personnel files, including scanning payroll documentation to files and ensuring scanning is kept up to date in line with data protection
- Assisting, when necessary, in the calculation and processing of all Medical claims, and submitting same to Payroll Department
- Liaising with relevant teams to collate call rotas where required
- Liaising with the relevant external agencies in relation to sourcing of qualified locum medical staff where required
- Completing verification of service as required
- Providing cross-cover to other areas within the department when required
- Other duties that may be assigned from time to time
HR Pension duties:
Assist with the day to day functions of the HR Pension Division which includes:
- Monitor and manage Pensions Department emails
- Maintain register of all verification requests
- Complete verification requests and return
- Assist with costing requests from staff for prior temporary service
- Assist with refund requests to the VHSS pension scheme
- Assist with annual declarations sent to and returned by our pensioners
- Preparation of estimate / service templates to current and former staff for review
- Preparation and submission of ‘best 3 in 10’pensionable allowance template to HSE pension unit
- Liaise with Department Managers within the hospital
- Deal with queries to/from other pension departments and organisations within the Public Sector
- Preparation and submission of internal and external ad hoc reports
- Sundry other duties which may arise on request of Line Manager/Supervisor
- Participation in development of Single Scheme Pension Statement Project
- Deal with all aspects of the Single Public Service Pension Scheme including:-
- Pension applications
- Pension Statements
- Family Law Matters
- Pension Refunds
- Purchase of Referable Amounts
- Estimates
General Accountability
- Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.
- Completion of relevant training and availing of supports in the Leadership Academy including coaching, mentoring and leadership development as applicable.
Qualifications & Experience required
Must have:
- Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent
or
- Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
or
- Have satisfactory relevant experience which encompasses demonstrable equivalent skills
and
- 2 years relevant administration experience
- Practical experience of use of computer packages to include Microsoft Office i.e. Word, Excel, Outlook, PowerPoint and other related packages
- Fluent command and understanding of the English language to include spoken and written word
All Must Have criteria must be evidenced within your CV to be shortlisted.
Desirable:
- Previous relevant experience of HR Administration ideally in a Hospital environment
- Human Resources qualification
- Experience using HR Software and Time and attendance packages
- Experience in the Health Sector environment or service related industry
Reward & Recognition
- Remuneration is in accordance with the Department of Health Consolidated Salary Scales, grade code 0558. Current remuneration with effect from 1st June 2026 is:
€36,470 by 12 increments to €56,018 incl. 2 LSI’s
These particulars are subject to change in line with overall public pay policy. Point on scale allocated is based on relevant HSE Circulars.
- The appointment is whole time, permanent and pensionable. A panel may be formed for future permanent and temporary Grade IV positions within the HR Department
- The annual leave entitlement is 27 working days per year. The leave year runs from 1st April to the 31st of March each year
- Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement
Application Process
Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.
TUH is an equal opportunities employer and is committed to promoting an environment free from discrimination in accordance with the Employment Equality Acts 1998 and 2004. The Hospital values diversity and recognises the benefits of having a workforce that reflects the community we serve. We are committed to equality of access to positions within the Hospital. All recruitment activity and documentation will encourage applications from all potential candidates without discrimination.
All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.
Informal Enquiries to: Ms. Niamh Casey, Talent Acquisition Lead - General -
OR
Ms. Susan Corrigan. Talent Acquisition Lead – Nursing - susan.corrigan@tuh.ie
Closing Date: Before close of business on 15th October 2026
TUH Core Competencies:
| Core Area | Competency | Level |
| Managing the service | Quality & Safety of Service | 2 |
| Managing the service | Delivery of Results | 1 |
| Managing Change | Problem Solving & Decision Making | 2 |
| Managing Change | Communications & Influencing | 1 |
| Managing Yourself | Team player | 1 |
| Managing Yourself | Planning and Organising | 1 |
| Managing People | People Management | 1 |
| Managing People | Leadership | 1 |