Executive Assistant - International Financial Services (2025-44)

Permanent

Hybrid

Financial Services

Dublin City, County Dublin, Ireland

Job Details

Job Purpose:

To co-ordinate the work of the IFS Department, to provide administrative support to the Global Head of Division and Department Managers and undertake a diverse portfolio of activities that support the Global Team in the delivery of investments from the sector.  The IFS Division works with some of the largest and most interesting international financial services companies in the world, helping these companies to expand and develop their operations in Ireland and targeting the next wave of companies in the sector.  Key clients include companies such as Citi, Bank of America, BNY, State Street, Mastercard and Stripe.

Key Tasks:
  • To provide a high quality and efficient administrative service to the IFS Team to include, managing incoming email, invoices, event logistics and team meetings.
  • To support the Divisional Management Team on diary management. 
  • To maintain updates to the Salesforce CRM System to enable monitoring of progress toward Divisional targets for the Management Team.
  • To work with Project Executives and Divisional Management to gather key metrics and data related to organisational performance and ensure that such activities are performed.
  • To assist the Division with day-to-day administration such as meeting coordination, draft letters of support for IDA clients requesting visas and employment permits and other matters.
  • To help prepare high quality presentations and other marketing material.
  • To ensure that continuous learning and development is undertaken through informal and formal learning and participation in the Performance Management and Development Review Process.
  • To ensure dignity, respect and equality are applied throughout the organisation and that a work life balance in the workplace is supported as much as possible.
  • To ensure that IDA’s values of EIRE are always upheld.
  • To demonstrate flexibility in undertaking additional tasks as may be assigned and to manage and maintain good communications with colleagues across time-zones and cultures.

Key Competencies Required:
 
  • Client Focused Relationship Building
  • Negotiating and Influencing
  • Communications & Personal Effectiveness
  • Creativity & Innovation
  • Project Management
  • Knowledge Of The Business

 Additional Requirements:
  • A third level qualification or currently working towards a higher education qualification is desirable.
  • In depth knowledge of MS Office.
  • Ability to work well under pressure, independently and on own initiative.
  • Aspects of this role will require travel and working outside of normal office hours.
  • Ongoing flexibility and interest in career progression and development via opportunities, which may arise in IDA’s offices in Ireland and Overseas.
Salary Scale 
 
€27,304 to €45,029 per annum contributory superannuation.
Rising by long service increments to €46,326 (after 3 years satisfactory service at the maximum of the range).