Full-time

Not disclosed

JOB DESCRIPTION

Laboratory Assistant 
                    
Reference No: 07/007 (2018)


QUALIFICATIONS

1.    Each candidate must:

  • have been educated to Leaving Certificate standard. 

or 

  • have passed an examination of comparable standard at second level 

and

  • have satisfactory relevant experience, which encompasses demonstrable equivalent skills.

Skills essential to the position include:

  • Strong IT and keyboard skills 
  • Ability to work on own initiative and can prioritise own workload effectively
  • Strong administration and organisational skills
  • Attention to detail
  • Good Interpersonal Skills 

2.    Age Restrictions In Relation To Applications
Age restriction shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed applications for the office occurs

3.    Health 
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service

4.    Be of good Character    

5.    Garda Vetting is sought for all employees and prospective employees of Tallaght Hospital.  Given the specialised nature of the services provided, your appointment will be subject to satisfactory Garda Vetting and re-vetting in circumstances where the Hospital deems it appropriate. The Hospital will then process the necessary documentation to endeavour to obtain satisfactory Garda clearance for you.  You are obliged to disclose previous and any criminal convictions acquired during the course of your employment.  Should the Hospital obtain information from the Garda Vetting Unit to indicate that your Garda clearance report is not satisfactory and / or if you have supplied the hospital with false or misleading information in relation to your Garda clearance status, the Hospital reserves the right to withdraw or terminate this contract in accordance with Tallaght Hospital Garda Vetting policy.

PARTICULARS OF OFFICE

1.    The appointment is for whole-time, part-time permanent and temporary posts.  A panel will be formed from which future vacancies will be filled.

2.    Remuneration:
Remuneration is in accordance with the salary scale approved by the Department of Health & Children. Current remuneration with effect from 1st January 2018 is: 

                                                                                           €27,314 by 9 increments to €35,870 
    
3.    Pension arrangements and retirement age
There are three superannuation schemes currently in operation for staff in Tallaght University Hospital:

(a)     Voluntary Hospital Superannuation Scheme (Non-New Entrant)  
(b)     Voluntary Hospital Superannuation Scheme (New Entrant)
(c)     Single Public Service Pension Scheme

Please read carefully the summary of the criteria for the three superannuation schemes below. This will assist you in identifying which scheme membership is applicable to your employment circumstances.

(a)    If you have been continually employed in the public service prior to the 1st April 2004 and you have not had a break in service of more than 26 weeks, you will be included in the Voluntary Hospital Superannuation Scheme (Non-New Entrant) with a Minimum Retirement Age of 60 and a Maximum Retirement Age of 65.

(b)    If you have been continually employed in the public service post the 1st April 2004 and you have not had a break in service of more than 26 weeks, you will be included in the Voluntary Hospital Superannuation Scheme (New Entrant) with a Minimum Retirement Age of 65. There is no Maximum Retirement Age.

(c)    If you have commenced employment in the public service as a new entrant or you are a former public servant, returning to the public service after a break of more than 26 weeks, you will be included in the Single Public Service Pension Scheme effective from the 1st January 2013 with a minimum retirement age of 66 (rising to 67 and 68 in line with state pension changes).  The maximum retirement age under this scheme will be age 70.

4.    Duties:
The Laboratory Assistant will perform such duties as are outlined in this job description.


5.     Hours of Work:
Normal working hours are 39 worked over 5 days spread between the hours of 8am and 8pm.  You will be required to work the agreed roster/on-call arrangements advised to you by your line manager.  To meet the requirements of the extended day your roster may change to a 5 over 7 in accordance with the terms of the Framework Agreement.
6.     Probation:
The successful candidate will be appointed initially for a probationary period of 6 months. During the probationary period progress or otherwise will be monitored and at the end of the probationary period the service will (a) be certified as satisfactory and confirmed in writing or if not satisfactory, the probationary period may be extended by 3 months. 

7.    Annual Leave:
The annual leave entitlement is 23 working days per annum.


8.    Sick Leave:
Payment of salary during illness will be in accordance with arrangements as approved from time to time by the Department of Health.


9.    Termination of Office:
The employment may be terminated at any time by one months’ notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/91.  The Management’s right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has  misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment.

Job Summary 
The person chosen will, in co-operation with the Laboratory Manager/Chief Medical Scientist and the Laboratory Management Team:

  • Maintain throughout the Hospital awareness of the primacy of the patient in relation to all Hospital activities.
  • Participate in the implementation of operational processes to the standards of ‘best practice’, in order to optimise use of resources.   
  • Participate in the implementation of a ‘quality management’ programme, which is patient centred and which measures and audits performance and patient satisfaction.
  • Follow policies, procedures and guidelines in accordance with the quality management system of the laboratory and to ISO15189 standards at all times
  • Communicate appropriately with colleagues and other members of the health care team, recording all urgent communications according to hospital and laboratory policies
  • Participate in the introduction of new ideas and methods according to hospital policy:
  • Ensure that policy and practice relating to the Laboratory record keeping is followed as determined by laboratory policy
  • Co-operate regarding procedures to be followed in preventing and managing accidents occurring in the Laboratory area. 

The candidate will:

  • Promote open communications throughout the Hospital.
  • Demonstrate behaviour consistent with the Values of the Hospital.
  • Perform work in a timely, accurate and safe manner
  • Be flexible and adapt to changing workloads
  • Present a professional appearance and be punctual.  
  • Assist in ensuring compliance with current  EU and National legislation from EU 
  • Be familiar with quality requirements and ISO 15189 current edition.
  • Participate as required on laboratory working groups (e.g. quality, ICT, health & safety, equipment, process analysis, etc.).
  • Continue to develop personal knowledge and skills.
  • Seek and take education opportunities in addition to those provided by the hospital. 
  • Be responsible for ensuring you participate in training programmes as required by the hospital (e.g. fire training, manual handling, hand-hygiene, etc.).

Reporting Relationships:
The chosen candidate will report to the Laboratory Manager or Chief Medical Scientist in the Department to which the post is assigned or designated senior staff as determined from time-to-time.
The chosen candidate will be accountable to the Laboratory Manager/Chief Medical Scientist


SPECIFIC RESPONSIBILITIES

Technical/Operational

In co-operation with the Laboratory Manager or Chief Medical Scientist the person chosen will:

  • Assist the Laboratory Scientific staff in the specimen reception function
  • Assist the Laboratory Scientific staff in the performance of Pathology tests 
  • Be responsible for correct sample handling, identification and registration of specimens and patient details
  • Communicate with patients to assist them in collection of samples for test investigations as appropriate
  • Provide clinical users with relevant  information to assist in collection, analysis and referral of samples as per Laboratory Medicine User Manual
  • Record and respond to telephone calls and messages according to laboratory telephone policy
  • Safeguard at all times, confidentiality of information relating to patients and staff
  • Record details and package all referred samples in compliance with current ADR and IATA Guidelines. Liaise with Couriers as appropriate.
  • Receive and distribute specimens throughout Laboratory Medicine.
  • As requested participate in the stock control and batch acceptance procedure of the department.  
  • Perform routine equipment maintenance and maintain records according to protocol.
  • Disinfect and clean equipment and benches according to laboratory protocol.
  • Dispose of laboratory waste safely and appropriately.
  • Assist with filing and processing patient material/records including investigative results in a timely manner. Ensure that policy and practice relating to the Laboratory record keeping is followed
  • Participate with audits as required.
  • Participate in competency and proficiency testing programmes.
  • Undertake training of staff as appropriate
  • Set annual objective and goals with Laboratory Manager/Chief Medical Scientist.
  • Implement new ideas and methods according to hospital and laboratory policy 
  • Co-operate and follow procedures in preventing and managing accidents occurring in the Laboratory area.
  • Ensure the prompt and adequate reporting of laboratory incidents according to the Quality Management System policies.

Information Technology
In association with the Information Systems Department, the Chief Medical Scientist and Laboratory Manager the chosen candidate will participate in:

  • Using integrated application software to support the operational and management systems for the Laboratory. 
  • Making the most effective and efficient use of developments in information technology for both patient care and administrative support in a manner which integrates well with systems throughout the organisation.
  • Participate with the collection, entry and collation of quality related data in support of accreditation and improving quality of care.

Health & Safety

  • All employees must comply with the Safety, Health and Welfare at Work Act, 2005.
  • Comply with relevant Health and Safety responsibilities as outlined in Hospital Polices, Protocols and Procedures relevant to your area.
  • Take reasonable care to protect your own safety, health and welfare and that of any other person who may be affected by your acts or omissions at work.

Hygiene/Infection Control 

  • All employees must comply with the Safety, Health and Welfare at Work Act, 2005.
  • All employees have responsibility for Hygiene awareness.  Hygiene is defined as “The practice that serves to keep people and environments clean and prevent infection.”
  • All employees also have a responsibility under their terms of employment to prevent transmission of infection and to follow the hospital infection control policies and guidelines as outlined in the Infection Control Manual. 
  • All employees must be aware that they work in an area where there is potential for transmission of infection.
  • All employees have a responsibility to follow hand hygiene guidelines as this is the single most important intervention to prevent the transmission of infection 

Data Management

  • Ensure compliance with the obligations required by the Data Protection Act 2003.

Ethics

  • Be aware of and meet the ethical considerations detailed in ISO 15189 current edition

Quality, Safety and Risk Management

  • Support the delivery of the Quality, Safety and Risk Management Programme, including the appropriate identification and management of risks and incidents throughout the hospital.

Confidentiality

  • You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality.  To this end, you will not discuss workings of the Hospital or its patients or disclose any information of a confidential nature except as required to do so in the course of your work. No records, documents or property of the Hospital may be removed from the premises of the Hospital without prior authorisation. You must return to the Hospital upon request and, in any event, upon the termination of your employment, all documents or other property of the Hospital which are in your possession or under your control.


Development of Hospital Groups

  • The Hospital Structure is currently under review and therefore, reporting relationships may change. The development of Hospital Groups may require the post-holder to adopt a different reporting relationship and additional accountabilities.  Full consultation will take place in advance of any such change.

NOTE:    The extent and speed of change in the delivery of health care is such that adaptability is essential at this level of appointment.  The incumbent will be required to maintain, enhance and develop their knowledge, skills and aptitudes necessary to respond to a changing situation. The Job Description must be regarded as an outline of the major areas of accountability at the present time, which will be reviewed and assessed on an on-going basis.


GENERAL

Applications can be submitted ‘on-line’ at www.tuh.ie by completing the application form and attaching your CV. 

Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application.  Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.


Closing Date: Before close of business on 27th July 2018


Informal enquiries to Ms Ursula Fox, Laboratory Manager/Chief Medical Scientist Telephone (01) 4143905 or email ursula.fox@amnch.ie

All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to