Temporary Full-time

JOB DESCRIPTION

Librarian, Grade VI                 

Reference No: 03/028 (2019)

QUALIFICATIONS

Each candidate must on the latest date for receiving completed application forms for the office:

a)       Hold an honours primary degree and a recognised postgraduate qualification in library and information studies

and

b)       have at least 2 years post qualification experience in a similar role, preferably in a medical, health sciences, academic or specialist library

Essential criteria:

  • Understanding of the role of both the library and the medical librarian in a university teaching hospital setting
  • Understanding of the information needs of service users in a university teaching hospital setting
  • Experience of working in a customer-focused service, issue desk operations and providing a reference/enquiry service
  • Ability to work both collaboratively in a team and on own initiative, applying independent professional judgement
  • Excellent interpersonal and written/oral communication skills, including the ability to write clearly and concisely and to communicate with a wide range of stakeholders and service users
  • Experience of assisting users with using electronic resources
  • Experience of training staff 1:1 or in groups
  • Experience of database searching across a range of platforms and using a variety of search engines, and of developing search strategies to search bibliographic subject databases and other resources
  • Understanding of cataloguing and classification standards including RDA, MARC and DDC23
  • Evidence of applied analytical, planning, organisational and problem-solving skills
    • Ability to plan and organise work activities, setting priorities
    • Effective time management skills and the ability to meet targets and deadlines
    • Ability to perform work with accuracy under pressure
  • Excellent IT skills and software application skills including library management systems,  MS Office and reference management software

Desirable criteria:

  • Experience of delivering information literacy and instructional-based training as applied to health sciences
  • Knowledge of the range of information resources in the areas of medicine, nursing, health and social care disciplines and general management (digital and print)
  • Experience of cataloguing and classification using RDA, MARC and DDC23
  • Experience of project management
  • Knowledge of developments in scholarly publishing and open access
  • Understanding of the relevant legal framework in which libraries operate (i.e. copyright, licensing agreements, GDPR)
  • A willingness and commitment to continuing professional development including the ability to acquire new skills and apply them effectively to support this role

 

Age Restrictions In Relation To Applications

Age restriction shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed applications for the office occurs.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the  office and be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service.

Be of good character.

Garda Vetting is sought for all employees and prospective employees of Tallaght University Hospital.  Given the specialised nature of the services provided, your appointment will be subject to satisfactory Garda Vetting and re-vetting in circumstances where the Hospital deems it appropriate. The Hospital will then process the necessary documentation to endeavour to obtain satisfactory Garda clearance for you.  You are obliged to disclose previous and any criminal convictions acquired during the course of your employment.  Should the Hospital obtain information from the Garda Vetting Unit to indicate that your Garda clearance report is not satisfactory and / or if you have supplied the hospital with false or misleading information in relation to your Garda clearance status, the Hospital reserves the right to withdraw or terminate this contract in accordance with Tallaght University Hospital Garda Vetting policy.

 

PARTICULARS OF OFFICE

The appointment is wholetime for a period of three months.

Remuneration

Remuneration is in accordance with the salary scale approved by the Department of Health & Children. Current remuneration with effect from 1st October 2018 is:

€46,771 by x  increments to €57,158 (Incl. x 2 LSI)

 

Pension arrangements and retirement age

There are three superannuation schemes currently in operation for staff in Tallaght University Hospital:

(a)       Voluntary Hospital Superannuation Scheme (Non-New Entrant) 

(b)      Voluntary Hospital Superannuation Scheme (New Entrant)

(c)       Single Public Service Pension Scheme

Please read carefully the summary of the criteria for the three superannuation schemes below. This will assist you in identifying which scheme membership is applicable to your employment circumstances.

(a)       If you have been continually employed in the public service prior to the 1st April 2004 and you have not had a break in service of more than 26 weeks, you will be included in the Voluntary Hospital Superannuation Scheme (Non-New Entrant) with a Minimum Retirement Age of 60 and a Maximum Retirement Age of 70.

(b)      If you have been continually employed in the public service post the 1st April 2004 and you have not had a break in service of more than 26 weeks, you will be included in the Voluntary Hospital Superannuation Scheme (New Entrant) with a Minimum Retirement Age of 65. There is no Maximum Retirement Age

(c)       If you have commenced employment in the public service as a new entrant or you are a former public servant, returning to the public service after a break of more than 26 weeks, you will be included in the Single Public Service Pension Scheme effective from the 1st January 2013 with a minimum retirement age of 66 (rising to 67 and 68 in line with state pension changes).  The maximum retirement age under this scheme will be age 70.

Duties

The librarian will perform such duties as are outlined in this job description.

Hours of work

Normal working hours are 37 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement. 

Probation

The successful candidate will be appointed initially for a probationary period of 6 months. During the probationary period progress or otherwise will be monitored and at the end of the probationary period the service will (a) be certified as satisfactory and confirmed in writing or if not satisfactory, the probationary period may be extended by 3 months.

Annual Leave

The annual leave entitlement is 30 working days per year. The leave year runs from 1st April to the 31st of March each year.

Sick Leave

Payment of salary during illness will be in accordance with arrangements as approved from time to time by the Department of Health and Children.

Termination of Office

The employment may be terminated at any time by one months’ notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/91. The Management’s right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment.

GENERAL ACCOUNTABILITY

The person chosen will:

  • Maintain throughout the Hospital awareness of the primacy of the patient in relation to all Hospital activities.
  • Observe the librarian values of user-focus, service, collaboration, innovation, access to information, equality of access, ethics, privacy and confidentiality.

 

SPECIFIC ACCOUNTABILITY

Service

Main Duties and Responsibilities

The librarian reports to the Head Librarian and as part of the library team, ensures that the operation of the library, on a day-to day basis, runs smoothly and professionally.

Reference & Advisory / Issue Desk

The librarian will be rostered on the issue desk, usually up to 24 hours per week and will be on-call for issue desk duty as designated by the Head Librarian

  • Provide a reference and advisory service at the issue desk, including circulation, assisting library users in a range of areas including health science database searching, referencing and general service enquiries.
  • Provide basic and in-depth assistance and support to users of the library.
  • Support evidence-based practice and research by providing a clinical query and management query service as required.
  • Provide guidance in the use of the online resources including the library catalogue, the library intranet site, bibliographic subject databases and publisher platforms to users.
  • Assess which resources will answer an information query most efficiently. This will involve the use of a full range of resources including textbooks, government reports, journals, patient care guidelines, bibliographic databases and other online information resources including publisher platforms.

Information Literacy

  • Provide ad-hoc and planned 1-to-1 reference consults and deliver training events to small groups in order that hospital staff can acquire the independent skills they need to use available electronic journals and databases for healthcare
  • Provide inductions including groups and presentations as required
  • Provide subject-related reference services to staff including support and advice on literature reviews
  • Devise search strategies for use by non-specialist searchers

Acquisitions

  • The librarian will assist the Collections Librarian in an acquisitions project. The role involves all collection development processes: identifying, selecting, acquiring, cataloguing and classifying a textbooks and mongraphs, maintaining invoice and record-keeping processes using Excel and Cirqa
  • Liaise with hospital departments, TCD academic departments and suppliers as appropriate

Other duties

  • Manage and maintain reader records administration
  • Assist in providing the interlibrary loan service
  • Assist in the annual stockcheck
  • Develop detailed knowledge of information resources in all media for health sciences
  • Assist in the marketing and promotion of library services as required
  • Assist in the capture and maintenance of statistical data relating to the use and provision of library services in order to inform the strategic direction of service delivery
  • Ensure compliance with relevant copyright, data protection, health and safety and discrimination legislation and current licensing agreements. Enforce appropriate local procedures.
  • Other duties that may be assigned from time to time by the Head Librarian.

 

Information Technology & data

  • Make the most effective and efficient use of developments in information technology for both patient care and administrative support in a manner which integrates well with systems throughout the organisation.
  • Collect, interpret and present data and information on the Department’s activities, staffing and expenditure, as required.

 

Health & Safety

  • All employees must comply with the Safety, Health and Welfare at Work Act, 2005.
  • Comply with relevant Health and Safety responsibilities as outlined in Hospital Polices, Protocols and Procedures relevant to your area.
  • Take reasonable care to protect your own safety, health and welfare and that of any other person who may be affected by your acts or omissions at work.

 

Hygiene / Infection prevention and control 

  • All employees have responsibility for Hygiene awareness.  Hygiene is defined as “The practice that serves to keep people and environments clean and prevent infection.”
  • All employees also have a responsibility under their terms of employment to prevent transmission of infection and to follow the hospital infection        control policies and guidelines as outlined in the Infection Control      Manual.
  • All employees must be aware that they work in an area where there is potential for transmission of infection.
  • All employees have a responsibility to follow hand hygiene guidelines as this is the single most important intervention to prevent the transmission of infection

 

Quality, safety and risk management

  • Support the delivery of the Quality, Safety and Risk Management Programme, including the appropriate identification and management of risks and incidents throughout the hospital.

 

Confidentiality

  • You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality.  To this end, you will not discuss workings of the Hospital or its patients or disclose any information of a confidential nature except as required to do so in the course of your work. No records, documents or property of the Hospital may be removed from the premises of the Hospital without prior authorisation. You must return to the Hospital upon request and, in any event, upon the termination of your employment, all documents or other property of the Hospital which are in your possession or under your control.

 

Data Management

  • Ensure compliance with the obligations required by the Data Protection Act 2003.

 

Development of Hospital Groups

  • The Hospital Structure is currently under review and therefore, reporting relationships may change. The development of Hospital Groups may require the post-holder to adopt a different reporting relationship and additional accountabilities.  Full consultation will take place in advance of any such change.

NOTE: The extent and speed of change in the delivery of health care is such that adaptability is essential at this level of appointment.  The incumbent will be required to maintain, enhance and develop their knowledge, skills and aptitudes necessary to respond to a changing situation. The Job Description must be regarded as an outline of the major areas of accountability at the present time, which will be reviewed and assessed on an on-going basis.

GENERAL

Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV.

Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application.  Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.

Closing Date: Before close of business on:  26th April 2019

Informal enquiries to Anne Murphy, Head Librarian, Medical Library - Telephone (01) 4143179 or email anne.murphy04@tuh.ie

All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to