Permanent


Job Title:                                             Deputy Information Governance Manager, Grade VII
Reference No:                                                07.046 (2022)
Department / Directorate:               Information Governance, ICT Directorate
Reports to:                                         Information Governance Manager


A full overview of TUH is available on www.tuh.ie/about us

Purpose of the role: 
The Deputy Information Governance Manager will support the management of TUH’s Data Protection and Freedom of Information (FOI) functions. S/he will foster high standards in relation to the management and processing of personal data and in relation to the Hospital’s management of FOI requests and Data Subject Access Requests. S/he will deputise for the Hospital’s Information Governance Manager and Data Protection Officer as required. S/he will develop effective and credible working relationships within directorates and departments across the Hospital in discharging the duties and responsibilities of this dynamic role.

Overview of role:
Key Duties and Responsibilities
Information Governance and Data Protection
  • Working with the Information Governance Manager and Data Protection Officer (DPO), s/he will actively contribute to the highest standards of data management and protection through assisting with the ongoing development of TUH’s information management and processing standards, including through training and awareness-raising activities and regularly assisting in the review of policies and procedures
  • Assist the DPO in reviewing Data Protection Impact Assessments (DPIAs), Technical and Organisational Measures (TOMs) and Data Processing Agreements
  • Assist the DPO in ensuring that DPIAs are carried out for all required processes and systems, including new projects as they arise, and maintain a log of these assessments
  • Assist work on the ongoing development of document retention and related policies to ensure compliance with relevant statutory provisions and best practice
  • Work directly with the Release of Information (ROI) team on Data Subject Access Requests
  • Feed into TUH’s overall compliance with the GDPR, other data protection provisions and TUH policies in relation to the management of information and protection of personal data
  • Deputise for the Information Governance Manager and DPO as required

Freedom of Information
  • Operate as the Freedom of Information Decision Maker for TUH
  • Lead compliance with the Freedom of Information Act 2014, managing the ROI team and processes in order to have it meet all statutory obligations
  • Advise and support the ROI team in processing FOI requests
  • Manage an annual compliance calendar to ensure adherence to statutory reporting deadlines
  • Track and report on KPIs in relation to statutory requirements and internal TUH targets
  • Have overall responsibility for the FOI Publication Scheme
  • Liaise with the Office of the Information Commissioner (OIC) as required

Management
  • Oversee the team management of staff in the Release of Information department to ensure that services are delivered professionally, efficiently, effectively and in line with corporate objectives
  • Establish and maintain effective working relationships with other departments and directorates
  • Continuously monitor existing procedures to ensure they comply with best practice and the development of new/improved procedures where appropriate
  • Engage in Project Management as required
  • Use all technology and equipment assigned and complete essential training successfully
  • Engage in Continuing Professional Development and foster a culture of CPD amongst the team
  • Promote a culture of dignity, respect and fairness and seek to eliminate all forms of discrimination

The successful candidate will also be expected to undertake any other reasonable requests and tasks as may be required from time to time.

Qualifications and experience required
Must have
Candidates must have the necessary qualifications and experience to deliver in this varied role including:
  • Evidence of a NFQ Level 8 or equivalent, preferably in a relevant discipline such as public administration, compliance, governance, management or other area related to this role
and/or
  • Two years’ experience working in Freedom of Information and/or Data Protection including those areas set out above
  • Evidence of training in Freedom of Information and/or in Data Protection
  • Minimum 2 years’ experience at an appropriate level of leading teams and managing resources

Candidates are also expected to have
  • Excellent interpersonal, influencing and communication skills
  • Practical experience of using IT systems and packages 
  • Fluent command and understanding of the English language to include the spoken and written word
  • Strong project management and organisational skills and experience of meeting demanding deadlines and delivering a high standard of results
  • Good judgment and sound decision-making, with a detailed approach to information handling and an ability to critically analyse information
  • A commitment to the delivery of quality service

Desirable
In addition to the above essential requirements, it would be a decided advantage for candidates to have some or all of the following:
  • experience of working in the health sector
  • experience of interacting with regulatory bodies
  • a relevant accreditation (e.g., CIPP/e, CIPM, CIPT, etc.)


Reward and Recognition
  • Remuneration is in accordance with the Department of Health Consolidated Salary Scales, grade code 0582
  • The appointment is whole time, permanent  and pensionable
  • The annual leave entitlement is 30 working days per year. The leave year runs from 1st April to the 31st of March each year
  • Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement

Application process
Applications can be submitted ‘on-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the 'On-Line' Application System (Candidate Manager), they will receive an automated replying acknowledging receipt of their application. Should you, for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department before the closing date, otherwise your application will not be considered.
All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.

Informal Enquiries to:                       Dr Ruth-Blandina Quinn, Information Governance Manager - Telephone (01) 414-3110, (087) 715-3689 or email rb.quinn@tuh.ie
Closing Date:                                      Before close of business on:  15th August 2022

TUH Core Competencies:
Core Area Competency Level
Managing the service Quality & Safety of Service 4
Managing the service Delivery of Results 4
Managing Change Problem Solving & Decision Making 4
Managing Change Communications & Influencing 4
Managing Yourself Team player 4
Managing Yourself Planning and Organising 4
Managing People People Management 4
Managing People Leadership 4

Please go to www.tuh/careers for details of the core competencies