Full-time

We are currently recruiting for a Receptionist/Office Administrator for our global headquarters in Dublin. The successful candidate will play a significant role in the day-to-day running of our Dublin office with primary responsibility for the smooth operation of Reception. This fulltime, permanent position is a fantastic opportunity to work in a dynamic, professional environment. The role will involve answering and directing all incoming calls to the switchboard, organising travel across the Company, office administration, maintenance of databases, and provision of administrative support.
The successful candidate will have outstanding organisational and interpersonal skills and will be highly motivated and enthusiastic with a “can-do” attitude. 

Excellent attention to detail and the ability to multi-task are essential requirements.

This role involves:
  • Responsibility for the day-to-day running of Reception
  • Operating a multi-line switchboard; answering general queries from incoming callers/visitors and directing calls
  • Attendance at the main reception area of the Company’s offices in IFSC House; meeting and greeting clients and other visitors, coordinating hospitality arrangements as required including catering, car parking, organisation of conference facilities etc.
  • Organising global travel for relevant staff and external contractors as required
  • Maintenance of all reception logs and schedules
  • Upkeep of schedules for meeting rooms and visitor car park spaces
  • Handling incoming and outgoing post and ordering taxis and couriers
  • Maintenance of security card system
  • Monitoring stock levels, ordering stationery and other office supplies, and performing supplier reviews and cost analyses as required and on an ongoing basis
  • Actively contributing to the continuous improvement of departmental and Company QMS (Quality Management System) processes and procedures, and driving process efficiency
  • Monitoring service levels to ensure continued quality of service, performing cost reviews of services, and initiating improvements as required
  • Providing administrative support to other departments as required
  • Assisting the Office Manager in the day-today running of the office
Abilities and skills:
  • Exceptional front-of-house skills and presentation, as befitting a corporate environment
  • Excellent telephone manner
  • Fluency in English is essential (both oral and written)
  • A professional and enthusiastic attitude and friendly disposition
  • An ability to work on own initiative and to take ownership of the role
  • Previous reception/office administration experience an advantage
  • Proficiency in all aspects of Microsoft Office
Intuition is an Equal Opportunities Employer