Information Technology

Woods Hole, MA

Regular Full Time

Woods Hole Oceanographic Institution is currently searching for an Institution Archivist (Information Systems Associate II/III) to join the Library Department. This is a regular, full-time, exempt position, and is eligible for benefits.


The Archivist acquires, accessions, arranges, catalogs, preserves and makes accessible the contents of the WHOI Archives. With little supervision, works creatively and independently to establish objectives and meet deadlines by demonstrating full competency in one or more areas of information systems as well as developing appropriate solutions to increase access to information.


  • Utilizing current standards and technologies, appraise, describe, arrange, preserve and make accessible print and electronic materials in the WHOI Archives. Exercises creativity regarding adaptations or modifications to policies and procedures to ensure appropriate access to collections.
  • Utilizing current standards and technologies, prepares finding aids and Encoded Archival Description (EAD) documents to implement online access and improve search capabilities for archive collections.
  • Provide reference assistance, retrieve items/information for patrons. Work one on one with scientists to assess potential donations.
  • Develop and promote records management policies, participates in writing reports and documentation of archival procedures and policies.
  • Maintain DLA image collection in Institution image management system including working with staff and volunteers on scanning, image loading, and metadata.
  • Responds to reference requests from patrons relating to access to scientific data.
  • Serves as backup to Data/Systems Librarian for adding newly accessioned ship’s research data to server.


  • As deemed necessary by supervisor


  • Ph.D. in a related field, or Master's in a related field with several years of relevant experience, or Bachelor's in a related field with more than five years of experience. In the absence of a formal degree, considerable equivalent work experience is required. Successful candidates will have demonstrated the technical skill, motivation, independence, and creativity necessary to complete difficult tasks.
  • MLS, CA or CRM and experience in archives preferred.


Physical duties for this position include but are not limited to, ability to lift less than 25-50 lbs independently; carry 25-50 lbs. Visual abilities to include near, peripheral, depth perception, and ability to distinguish basic colors. Hearing requirements include the ability to hear and respond to instructions. Other physical tasks include mostly sedentary with occasional standing/walking; use of hands for basic grasping and manipulation, repetitive motion, reaching above and below the shoulders, kneeling, bending, stooping, and climbing ladders/stools. Other occupational requirements include working around others, with others, and independently. Will be exposed to dust or other irritants. Physical duties are subject to change.




WHOI is a member of the Higher Education Recruitment Consortium (HERC). We are sensitive to the issues of dual career candidates and we will work with applicants to address them. Please visit HERC - for more information.

WHOI is an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at (508) 289-2253 or email
eeo@whoi.edu for assistance.