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The Office of Technology Transfer Department is currently searching for a Technology Licensing Associate/Assistant to join their team. This is a regular, full-time, exempt position, and is eligible for benefits.


The Technology Licensing Associate / Assistant will support WHOI research collaborative efforts and the marketing and licensing of WHOI innovations by ensuring accurate preparation of thorough and fair Interinstitutional Agreements, material transfer agreement and non-disclosure documents. Reporting to the Director of Technology Transfer, the Technology Licensing Associate / Assistant is the primary contact and liaison for WHOI researchers developing external contacts requiring non-disclosure agreements and/or the exchange of materials or technologies with external parties. The incumbent serves WHOI investigators by providing guidance with respect to the critical details necessary to ensure protection of investigator-developed IP within the context of external collaborative ventures.

In addition to the primary responsibility of negotiating, reviewing, and finalizing non-disclosure, material transfer and interinstitutional agreements, in support of these activities, this early to mid-career position provides market research support for all phases of the technology licensing process including: evaluation of the commercial potential of inventions; performing market research or web-based patent searches; identifying potential licensees; and preparing non-confidential, technical information for marketing purposes. For completed licensing agreements, the incumbent supervises licensee compliance with both financial and non-financial contractual terms of the license including management of document-tracking databases.

Assignments involving preparation and review of technology licenses are also within the purview of the position. Position responsibilities may potentially include, for the qualified incumbent, agreement research and negotiation, review, and finalization.


The incumbent will:

  • Establish and maintain positive relationships with WHOI investigators regarding research innovations, their potential markets and associated confidentiality and IP contractual issues
  • Negotiation, preparation, and review of NDAs, MTAs, and IIAs as directed by WHOI investigators
  • Establishment and maintenance of relationships with company representatives with the intention of creating and/or supporting research collaborations and licensing technology rights
  • Perform market research associated with WHOI innovations
  • Assess the commercial potential of priority technologies, including identification of potential customers, and value proposition formulation.
  • Work with the in-house patent agent to recommend technology transfer paths for new and licensable inventions
  • Collaborate with the in-house technical marketing specialist to develop and implement marketing strategies and collateral for priority technologies
  • Participate with the Director in establishing terms and conditions for option and license agreements
  • Assist in networking for potential licensees
  • Track license renewal deadlines
  • Manage and continually improve the license database
  • Manages the licensee auditing program
  • Monthly metrics reporting
  • Maintains and controls version-controlled templates for NDA, MTA, SRA, licenses and other department template documents


  • As deemed necessary by supervisor


Bachelors of Science or equivalent in a technical area, and 3 - 5 years of experience in a technology licensing environment is required. The successful candidate will have strong interpersonal skills; be an accomplished communicator both orally and in writing and written communication skills and have a demonstrated ability to develop and maintain professional relationships. They will harbor a rigorous attention to details, have excellent organizational skills, and good judgment. The successful candidate will be expected to perform successfully in a detail and deadline oriented environment. The individual will be capable of working independently and managing multiple projects simultaneously. Some business experience and/or familiarity with NDAs, and MTAs and other contracts is desired.

*Position level will be determined by the selected candidate’s level of education & experience.


Physical duties required for this position include the ability to hear and talk to individuals. The selected individual must be able to work around others, with others, as well as work along. This position performs mostly sedentary work and requires occasional standing/walking. Physical duties are subject to change.

WHOI is a member of the Higher Education Recruitment Consortium (HERC). We are sensitive to the issues of dual career candidates and we will work with applicants to address them. Please visit HERC - for more information.

WHOI is an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at (508) 289-2253 or email for assistance.